Here is a sample template you can use to write an annual HOA fee letter.
As the board member for your homeowner’s association (HOA), you are likely familiar with the annual fee letter. This letter is sent to all homeowners in order to remind them of their annual fees and dues, as well as any other important information related to HOA operations.
Creating a template for this letter can make the process much easier, and help ensure that all homeowners receive the same information.
Here’s a sample HOA fee letter template that you can use as a starting point for your own association. We’ll also provide some tips on how to customize it for your own needs.
Happy drafting!
To,
Mr./Mrs. [Name].
Address, State, ZIP Code
Date:
Dear Mr./Mrs. [Name],
We are writing this letter to inform you that after reviewing your payment records for this year, we have noticed that you still have an amount of $_________ left to pay by the end of the financial year of [Year].
To avoid [Name of HOA] Homeowners Association imposing a lien on your property, we ask you to pay your dues by the 20th of this month, latest, as we are closing the financial year on that date.
If you don’t do as mentioned in this letter and don’t pay the amount until [Date], you will be obligated to pay a much heftier amount as interest. Therefore, it is in your and our interest for you to make your payments on time.
Thank you,
Kind regards,
Name
Signature
Designation
One of the most important duties of being on the board of your homeowners association is writing the annual HOA fee letter. This document informs homeowners of the amount of their dues for the upcoming year, as well as what these funds will be used for.
Although this may seem like a straightforward task, there are actually a few key elements that should be included in every HOA fee letter.
First and foremost, it is important to be clear and concise in your language. Homeowners should be able to understand exactly how their dues will be used, and any special assessments or additional fees should be clearly stated.
Additionally, you should try to personalize the letter as much as possible. A few sentences about why you enjoy living in the community and what projects you are looking forward to in the coming year can go a long way in making homeowners feel appreciated.
Finally, be sure to include contact information in case homeowners have any questions or concerns.
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