If you would like to inform your Homeowners Association members about a change of office address, here is a sample template you can use to write a HOA change of office letter.
If you are a member of an HOA Board, then chances are you will need to submit a change of HOA office address letter at some point. This article provides a template that you can use to make the process as easy as possible.
Keep in mind that your HOA’s governing documents may contain specific instructions related to this process, so be sure to review them before submitting your letter. Thanks for reading!
From,
[Name of HOA] Homeowners Association Board of Directors
Address
State, ZIP Code
Dear Homeowners,
We are writing to inform you that our head office will be moved from [State past address] to [New Address]. As you already know, we are always looking to improve our association, and as we are doing that we are growing as a team.
The office we will move to will be more spacious and more comfortable and will suit our board’s needs as well as when we are to have our meetings. We are happy that changes like these are happening and that we are continually growing.
Thank you for everything you do to improve our [Name of HOA] Homeowners Association.
Kind regards,
Name of Board of Directors Representative
[Name of HOA] Homeowners Association
Designation
One of the most important roles of an HOA board is to keep members informed of changes that may affect them.
This includes changes to the community itself, as well as changes to the contact information for the board or management company.
Writing a Change of Office Address letter is a straightforward process, but there are a few key points to keep in mind.
First, be sure to include the old and new address information, as well as the date of the change. It’s also important to include a point of contact for questions or concerns about the change.
Finally, be sure to proofread the letter carefully before sending it out, as errors can create confusion and cause unnecessary stress for members.
By following these simple tips, you can ensure that your Change of Office Address letter is clear, concise, and helpful for all involved.
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