If you would like to send a member of your Homeowners Association their current HOA statement, here is a sample template you can use to write Current HOA Statement(s) or Letter Stating No HOA Dues are Required.
If you’re an HOA board member, you know that keeping your residents informed is key. One way to do that is by sending out regular statement letters.
This easy-to-use template will help you get the job done quickly and efficiently. Simply fill in the pertinent information, print out the letter, and send it to your homeowners.
Here’s a template you can use to get started.
From,
[Name of HOA] Homeowners Association
Address
State, ZIP Code
To,
Name
Address
State, ZIP Code
Dear Mr./Mrs. [Name],
We are writing this letter upon your request to inform you about your current dues state. Upon our detailed review, we noticed that there are no dues required for now.
We would also like to take this opportunity to thank you for your cooperation and to ask you to continue being such a good example to others.
If you have any further questions or inquiries, do not hesitate to contact us, and we will make sure to give you a prompt answer.
Thank you.
Kind regards,
Name of HOA Representative
Signature
Designation
When writing a current HOA statement letter, there are a few things to keep in mind.
Be clear and concise: When writing any kind of official letter, it’s important to be clear and concise. This means getting straight to the point without any unnecessary filler. Be sure to include all relevant information, such as the amount dues, when they are due, and where they can be paid.
Be polite and professional: Even if you are discussing difficult topics like late payments or outstanding fines, it’s important to remain polite and professional. This shows that you are respectful of the member and are willing to work with them to resolve any issues.
Proofread your letter: Before sending out any official correspondence, be sure to proofread your letter for any errors. This includes typos, grammatical errors, and incorrect information. Taking the time to double-check your letter will help to ensure that the member receives accurate and up-to-date information.
By following these tips, you can be sure that your HOA statement letter is clear, concise, and professional.
This will help to foster a positive relationship with your members and keep them informed of any changes or updates within the HOA.
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