If you would like to inspect the official records of your Homeowners Association in Florida, here is a sample template you can use to write a letter to inspect official HOA records.
As a homeowner in an HOA community, you have a right to inspect the official records of your association. In fact, the Florida Statutes mandate that your HOA make these records available to you upon request. If you’re not sure what records are covered, or how to go about requesting them, this guide will walk you through the process.
Keep in mind that every community is different, so be sure to check with your property management company or HOA board for specific instructions. But overall, the process is fairly simple, and well worth taking the time to do it right.
Here is a template for a letter to the inspecting official requesting copies of your HOA records. This template can be customized to fit your specific needs.
Keep in mind that different HOAs have different rules about who can request and receive copies of records, so be sure to check with your HOA first. Also, there may be a fee associated with obtaining copies of records.
To,
[Name of HOA] Homeowners Association
Address
State, ZIP Code
From,
Name
Address
State, ZIP Code
[Date]
Dear [Name of HOA] Homeowners Association,
As a member of [Name of HOA] Homeowners Association and according to California law, I would like to request an inspection or copies or records that include:
- _____________
- _____________
- _____________
- …
By the Civil Code Section 1365.2 (a)-1365.2 (b)(2), the association should make the documents and records available for a member to inspect and copy.
If you have any questions about my inquiry, feel free to contact me. I will be waiting for your prompt reply. Thank you.
Kind regards,
Name
Signature
If you are a member of a homeowners association (HOA) in Florida, you have the right to inspect and copy certain records of the HOA.
These records include, but are not limited to, the following: financial records, minutes of meetings, contracts, and correspondence.
In order to request an inspection of HOA records, you must submit a written request to the HOA.
The request must be made during regular business hours, and you may be required to pay a reasonable fee for copies of the records. Once your request has been received, the HOA must provide you with access to the records within 10 business days.
In your letter, include your name, address, and contact information. Be sure to specify which records you would like to inspect and why.
You may also want to state that you are willing to schedule a time to view the records at the HOA’s convenience.
By taking this approach, you will demonstrate that you are serious about your request and give the HOA a chance to respond.
If you do not receive a response or the records you requested, you may want to consider contacting an attorney who specializes in HOA law.
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