Here is a sample template you can use to write a Georgia closing letter for your HOA.
As a Board Representative for a Georgia HOA, you may be required to send out closing letters to members who are leaving the community. This document provides you with a template to use for your letter.
It outlines the key points that you should cover in your letter, and offers some tips on how to deliver the news in a respectful manner.
Date
[Name of HOA] Homeowners Association
Address
State, ZIP Code
Closing Date:
Seller:
Address of the Property:
In the following paragraphs, you can see the status of the account as of this date.
$ dues for the year/month of ______ are paid/due.
$ needs to be collected from the buyer for the year/month of _____.
$ for HOA transfer fees.
$ fees for the clearance letter.
$ of total due to _________.
This document is verified by [Name].
Signature
Designation
Homeowners’ associations (HOAs) play an important role in regulating and managing residential properties. They help to ensure that common areas are well-maintained and that residents adhere to the rules and regulations of the community.
When a homeowner decides to move out of an HOA-regulated property, they must notify the association in writing and submit a “closing letter.”
This letter provides the HOA with important information about the property, including the date of the move, the new address, and contact information for the new owner.
The closing letter also gives the HOA permission to close the homeowner’s account and transfer any outstanding balances to the new owner.
While some HOAs have specific requirements for the closing letter, there are a few tips that all homeowners should follow when writing their letter.
First, be sure to include all of the required information.
Second, be polite and professional in your language.
Finally, take care to proofread your letter before sending it off – typos and mistakes can create unnecessary delays in the process.
By following these simple tips, you can make sure that your closing letter is properly submitted and that your transition out of the property goes smoothly.
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