If you would like to write letter to a member of your Homeowners Association about their dues, here is a sample template you can use to write a HOA 60 day letter.
As a board member of your homeowner’s association, you may occasionally need to write letters to homeowners who haven’t paid their dues. This can be a frustrating task, but with the right template, it can be a little easier.
We will provide you with a template that you can use to write an effective HOA letter to a homeowner who hasn’t paid their dues in 60 days or more. Just fill in the applicable information and you’re ready to go.
From,
[Name of HOA] Homeowners Association
Address
State, ZIP Code
To,
Name
Address
State, ZIP Code
Dear Mr./Mrs. [Name],
We are writing to inform you that you haven’t cleared the HOA dues for the past 60 days.
We understand that you are not currently in the best financial situation, but the association has its liabilities. Therefore, we kindly remind you to pay your dues by the end of this month if you would like to avoid being fined.
If you have any further questions about this matter or have any complaints, please contact us, and we will make sure to give you all the information you need.
Thank you.
Kind Regards,
HOA Representative,
Designation
Signature
It’s important to be proactive when it comes to addressing outstanding HOA dues.
In our experience, the sooner you reach out to the member, the more likely they are to take care of the balance.
With that said, here are a few tips on writing a letter from the HOA board to a member who hasn’t cleared their dues in 60 days:
Keep it polite: Remember, the goal is to collect the outstanding dues, not alienate the member. Avoid using language that could come across as confrontational or judgemental.
Instead, focus on explaining the importance of paying dues on time and how failure to do so can impact the community as a whole.
Be clear about next steps: The member should have a clear understanding of what will happen if they don’t take action to pay their outstanding dues. Will they be assessed late fees? Will their account be sent to collections? Will they lose access to community amenities? By outlining the consequences up front, you’ll help motivate the member to take action.
Offer payment options: In some cases, providing flexible payment options can make it easier for the member to catch up on their dues.
For example, you might allow them to set up automatic monthly payments or make a one-time payment with a credit card. You can also offer a payment plan that spreads the balance out over a period of time.
You can also include information about the consequences of not paying dues, such as legal action or loss of privileges.
By sending a polite but firm letter, you can help encourage the member to catch up on their dues and avoid any further penalties.
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HOA Construction Letter
Example of HOA Letter for a Utility Building in the Backyard
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HOA Letter from Board of Directors Keeping Owners Informed
Formal HOA Warning Letter
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